Easy Company 506th PIR Gaming Community Privacy Policy

 

1. Introduction

 

This Privacy Policy explains how Easy Company 506th PIR ("Easy Company", "the Community", "we", "our", or "us") collects, uses, stores, and protects information when users interact with Easy Company community services, including the Easy Company Bot.

 

2. Overview of Services

 

Easy Company uses the Easy Company Bot to administer the Easy Company Discord server, manage roles and server access, collect game account identifiers, track configured voice-channel activity for participation hours, collect feedback and nominations, monitor game server population, and provide administrative reports and community management tools.

 

3. Information We Collect

 

Easy Company may collect or process:

 

Information collected automatically:

 

- Discord User IDs

- Usernames, display names, nicknames, and mentions

- Discord avatar information

- Discord join dates

- Discord role membership information

- Voice activity statistics

 

Information you voluntarily provide:

 

- Steam64 IDs

- HLL Windows IDs

- Epic Games Store IDs

- Feedback submissions

- Award and nomination submissions

 

4. Voice Activity Tracking

 

Easy Company records participation in configured Discord voice channels via the Easy Company Bot for community activity tracking and participation-hour calculations.

 

Recorded information may include:

 

- Voice channel join times

- Voice channel leave times

- Session duration

- Total accumulated participation hours

- Associated Discord account identifiers

 

Easy Company does not record, store, monitor, or transcribe voice audio via the Easy Company Bot. Only voice-channel participation events and related statistics are tracked.

 

5. How We Use Information

 

Information may be used to:

 

- Track community participation

- Manage memberships and promotions

- Verify supporter status

- Verify linked accounts

- Manage game server access

- Generate administrative reports

- Process feedback and nominations

- Prevent abuse and unauthorized access

- Troubleshoot technical issues

- Maintain community operations

 

6. Where Information Is Stored

 

Information may be stored locally on systems operated by Easy Company, in Discord channels, and in Google Sheets.

 

7. Third-Party Services

 

Easy Company services may interact with or transmit information to:

 

- Discord

- Google Sheets and Google Drive APIs

- Patreon

- Steam

- BattleMetrics

- Game server query services and endpoints

- Hosting or cloud infrastructure providers

 

Where configured, information such as Discord IDs, usernames, game account identifiers, access roles, and server access records may be exported to Google Sheets for administrative purposes.

 

8. Staff Access

 

Certain information processed by Easy Company may be accessible to authorized administrators, moderators, officers, or other designated staff members for community management purposes.

 

This may include:

 

- Voice activity reports

- Membership reports

- Server access records

- Steam64 IDs and HLL account identifiers

- Feedback submissions

- Award and nomination submissions

- Administrative records

- Error and diagnostic reports

 

9. Data Retention

 

Information is retained only as long as reasonably necessary to operate the Easy Company community.

 

- Voice activity records and participation statistics may be retained while a user remains a member of the Easy Company Discord server. Historical voice activity records are periodically reviewed and cleaned up as part of community data maintenance, on an annual basis.

- Steam64 IDs, HLL IDs, Epic IDs, verification records, and server access records may be retained while required for Patreon verification, supporter benefits, game server access, or related community services.

- Feedback, nominations, administrative actions, and audit records may be retained for administrative purposes.

- Error logs and operational records may be retained as needed for troubleshooting and security.

 

Leaving the Easy Company Discord server does not automatically result in deletion of historical records or previously submitted information.

 

Historical administrative, audit, moderation, participation, and server access records may be retained after a member leaves the community when reasonably necessary for record keeping, security, dispute resolution, community administration, or historical reporting.

 

When information is no longer required, it may be removed, archived, anonymized, or deleted.

 

10. Data Requests

 

Users may request review or correction of information associated with their account, including linked game identifiers.

 

Requests may be submitted using the contact information below.

 

11. Security

 

We use reasonable measures to protect stored information. However, no system can be guaranteed completely secure, and we cannot guarantee absolute security.

 

12. Changes to This Policy

 

This Privacy Policy may be updated from time to time. The most recent version will always govern our data practices.

 

13. Contact Information

 

Email: easyselected@gmail.com

 

Discord Server: discord.gg/easycompany

 

Latest Update: June 11, 2026